The mission of the Business Contracts and Risk Management Office is to: (1) provide value-oriented business contracts and risk management services in support of the District's mission; (2) process all business contracts in a professional and timely manner, in accordance with the State of California laws and District policies to enable the District to meet its goals and objectives without serious risk of liability; and (3) provide timely and professional handling of all aspects of the risk identification and management function to protect the District�s human, 财务和实物资产及资源受到不利后果的损失.
A. Organization of Unit: 业务合同和风险管理部由经理管理, Business Contracts and Risk Management who reports directly to the Vice President for Administration. 这个部门有一名专职行政秘书. B. Functions of Unit: The Business Contracts and Risk Management Department serves the entire District academic, administrative, and student community with services in the areas of business contracts and risk management to provide the proper procedures, oversight, and assistance to ensure that these functions comply with District Policy and applicable laws and regulations. Functions include: 保险计划管理 管理地区的保险及自我保险计划, including: property, general liability, 汽车责任和工人赔偿, 学生和运动员事故, fine arts, crime, 以及其他要求的保险. 协调地区保险凭证的签发. 作为地区与保险公司的联络人. Claims Management Processes third party liability claims filed against the district to coordinate the investigation, 处理和辩护对地区的索赔. Processes and coordinates the handling of all District property claims in collaboration with District�s third-party administrator, investigator, 以及必要的法律顾问. Contract Management 提供合同审核以确保符合法律要求, risk management issues, 保险标准和赔偿调整. Develops contracts and contract templates that are consistent with District policies and applicable laws and regulations, 以地区计划及活动之合约需求为基础. 就订约承办活动定期向委员会提出报告. 与教师合作, staff, 学生从事承包, legal counsel, and risk management consultants to properly draft contracts to provide the appropriate business, policy and legal review. Risk Management 获取和维护责任, 财产和其他适当的保险和自保计划. 开发和实施系统, policies and procedures for the identification collection and analysis of risk related information. Educates and trains staff as to the risk management program and their respective responsibilities in carrying out the risk management program. Assists faculty, 员工和学生识别, eliminate, 或减少可能使地区暴露于人类的条件或做法, environmental, or financial loss. Works with Facilities Planning and Management in designing and implementing Safety and Loss Control Programs. 参加地区安全委员会. Serves as liaison to General Counsel in the areas of contracting and other legal affairs. Provides analysis and assessment of risks and liabilities to the District resulting from proposed business contracts or District activities.
Professional Development
经理参加PARMA虚拟会议，获得宝贵的风险管理教育.
PARMA Membership
提供PARMA的地区会员资格. Multiple employees attended the annual conference at discounted member registration fees. 多名员工受益于全年提供的PARMA资源.
单元计划作为合同/风险管理的项目审查
为校园客户提供一致的服务, courteous, 在风险管理方面提供有效的客户协助, 保险和商业合同事项.
为地区计划和活动提供有效的风险管理服务, 最大化地区的整体使命和表现.
为地区计划和活动提供有效的商业合同服务, 最大化地区的整体使命和表现.
策略1 -建立风险管理文化
Develop and maintain current District Administrative Procedures and department operating guidelines related to Risk Management concerns.
Develop and implement programs and activities that incorporate safety and risk management concepts so that the campus community is aware of an deals proactively with risk management concerns.
Coordinate and disseminate information and resources to convey risk management concepts.
Build and nurture an environment where risk management becomes an integral and active part of District operations.
检查和确定适当的风险规避活动.
建立适当的损失控制措施, 协调设施规划和管理, College Police, 及损失控制顾问.
监督损失预防计划的成功.
发展并维持一种保护地区人力的文化及程序, 财务和物质资产和资源损失的不利后果.
Strategy 2 - Insurance & Risk Management
Assist Vice President for Administration in developing a Risk Management and Insurance program for the district through JPA's.
Purchase insurance coverage required by law and for the adequate protection of district human, 金融和实物资产.
Purchase loss control services to assist district in establishing and monitoring safety, risk management, and loss control programs.
Administer propety and liability claims working with district's Third Party Administrator and Legal Counsel.
Administer loss control programs to mitigate risk management concerns and provide effective methods and resources for risk management activities.
加州法律要求地区购买保险.
提供以价值为导向的风险管理服务，以支持地区的使命.
策略三:专业发展
部门员工参加适当的研讨会和会议.
提高部门经理的知识和领导能力, 以及部门秘书的知识和技能.
策略四-合约管理
Develop and maintain current District Administrative Procedures and department operating guidelines related to contracts.
开发新的和更新过时的合同模板.
制定和实施合同制定的指导方针.
Disseminate information and resources to enable campus departments to procure goods and services timely and efficiently.
Develop contracts in coordination with legal counsel and third party administer that comply with CA laws.
Provide value-oriented business contracts services in support of teh district's mission.
加州法律规定了公共机构的采购.
策略五-客户支援
向校园社区传达并鼓励积极的风险管理理念.
Communicate and support campus community in purchasing goods and services based upon an impartial, open, competitive vendor selection process that complies with applicable laws and District policies and achieves the lowest available acquisition cost consistent with the specified features, functions, quantity, quality, level of service, and required delivery time.
礼貌地为校园社区提供帮助.
对邮件和电话咨询及时提供协助.
Maintain effective working relationships with district's legal counsel and third party administrator to ensure services and support to campus community.
部门具有行政支持功能.
Provide timely, professional, and effective servies in the areas of risk management and contracts to campus community in support of the district's mission.
SWACC JPA为经理专业发展提供资金.
District professional development funding for administrative secretary and/or manager professional development.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | 潜在的替代资金来源 | Prioritization Criteria | |||
| 1 | Business Contracts & Risk Management | Operating Expenses | $2,500.00 | $0.00 | ||
| 专业发展- PARMA年会 | Provide professional development opportunities for Manager and Administrative Secretary. |
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| 2 | Business Contracts & Risk Management | Operating Expenses | $150.00 | $0.00 | ||
| PARMA Membership | Membership in PARMA is district membership for employees to participate in regional meetings and trainings, 并降低了PARMA会议的年度注册费. 这将有助于经理和其他员工了解当前的风险管理主题. |
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